{"id":36331,"date":"2025-03-04T11:18:02","date_gmt":"2025-03-04T11:18:02","guid":{"rendered":"https:\/\/fcos.co.uk\/?page_id=36331"},"modified":"2025-03-04T12:49:22","modified_gmt":"2025-03-04T12:49:22","slug":"data-privacy-note","status":"publish","type":"page","link":"https:\/\/fcos.co.uk\/ro\/data-privacy-note\/","title":{"rendered":"DATE \u0218I CONFIDEN\u021aIALITATE"},"content":{"rendered":"

Data & Privacy Note<\/strong><\/h2>\n

I. Introduction<\/strong><\/p>\n

    \n
  • Purpose of the Notice: To inform clients, potential clients, and related third parties about data processing practices in the context of legal services.<\/li>\n
  • Scope: Covers data processing for clients, potential clients, and related third parties. Separate notices for staff and employees.<\/li>\n
  • Legal Framework: Complies with Data Protection Act 2018, Data Protection, Privacy and Electronic Communications (Amendments etc) (EU Exit) Regulations 2019, and UK GDPR.<\/li>\n
  • Overview: Explains the types of personal data collected, how it’s stored and handled, and how it’s kept safe.<\/li>\n
  • Contact Information: Encourages readers to reach out with questions.<\/li>\n<\/ul>\n

    II. Conditions for Processing Data<\/strong><\/p>\n

      \n
    • Legal Basis for Processing (Article 6 GDPR):\n
        \n
      • Contractual Obligations: Providing legal services, fulfilling agreements, meeting Legal Aid Agency obligations.<\/li>\n
      • Legitimate Interests: Business operations, quality audits, regulatory requirements.<\/li>\n
      • Legal Compliance: Responding to legal requirements, sharing data related to fraud or criminal activity.<\/li>\n
      • Consent: Processing data with explicit consent, such as for newsletters.<\/li>\n<\/ul>\n<\/li>\n
      • Data Collection Points:\n
          \n
        • When provided directly by the data subject (email, web form, phone, in person, post).<\/li>\n
        • When provided by third parties (opponent’s solicitors).<\/li>\n
        • Automatically through website visits (technical information).<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n

          III. Types of Data Collected<\/strong><\/p>\n

            \n
          • Information Provided Directly:\n
              \n
            • Contact details (name, address, email, phone).<\/li>\n
            • Passport\/driving license copies, proof of address.<\/li>\n
            • Date of birth.<\/li>\n
            • Communication content.<\/li>\n
            • Payment and financial information, bank details.<\/li>\n
            • Demographic information (age, ethnicity, gender) if required by Legal Aid Agency.<\/li>\n
            • Case\/legal problem information.<\/li>\n
            • Special category data (racial\/ethnic origin, political opinions, religious beliefs, trade union membership, genetic data, biometric data, health data, sexual orientation<\/q><\/span>) when necessary for legal claims (Article 9(2)(f) GDPR).<\/li>\n<\/ul>\n<\/li>\n
            • Information from Website\/Third-Party Sources:\n
                \n
              • Technical information (traffic data, location data, IP address, logs).<\/li>\n
              • Website usage information, arrival sources, links, ads, search terms.<\/li>\n
              • Information collected through cookies or pixels.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n

                IV. How Data is Used<\/strong><\/p>\n

                  \n
                • Provision of Services:\n
                    \n
                  • Delivering legal services.<\/li>\n
                  • Managing client relationships and communication.<\/li>\n
                  • Providing advice and guidance.<\/li>\n
                  • Managing payments.<\/li>\n
                  • Responding to complaints.<\/li>\n
                  • Staff training and service quality measurement.<\/li>\n<\/ul>\n<\/li>\n
                  • Regulatory Compliance:\n
                      \n
                    • Communicating with regulators and legislators.<\/li>\n
                    • Complying with laws, regulations, and codes of conduct.<\/li>\n
                    • Identity verification, fraud, credit, and anti-money laundering checks.<\/li>\n<\/ul>\n<\/li>\n
                    • Consent-Based Usage: Notifying about other services (with consent).<\/li>\n
                    • Website Enhancement and Business Development:\n
                        \n
                      • Responding to feedback.<\/li>\n
                      • Enhancing online experience.<\/li>\n
                      • Conducting research and surveys.<\/li>\n
                      • Developing and managing services, including marketing.<\/li>\n
                      • Understanding website journeys and user behavior.<\/li>\n
                      • Website administration and security.<\/li>\n<\/ul>\n<\/li>\n
                      • Cookies: Usage and consent for cookies.<\/li>\n<\/ul>\n

                        V. Data Protection<\/strong><\/p>\n

                          \n
                        • Commitment to Data Protection: Treating data with care, recognizing sensitivity and confidentiality.<\/li>\n
                        • Security Measures: Data protection and information security policies, regular assessments, IT system protection, password protection, encryption, monitoring for vulnerabilities and attacks, penetration testing.<\/li>\n<\/ul>\n

                          VI. Data Retention<\/strong><\/p>\n

                            \n
                          • Retention Periods:\n
                              \n
                            • Matter files: Six years after the case ends (unless longer retention is required).<\/li>\n
                            • Crime\/fraud prevention data: Five years.<\/li>\n
                            • Enquiries (no case): 18 months.<\/li>\n
                            • Complaints files: Six years after the complaint is concluded.<\/li>\n
                            • Financial information: Seven years (except cardholder data, which is generally destroyed after the transaction).<\/li>\n<\/ul>\n<\/li>\n
                            • Longer Retention: Possible in certain situations with notification.<\/li>\n<\/ul>\n

                              VII. Data Sharing<\/strong><\/p>\n

                                \n
                              • Sharing with Trusted Third Parties: Only when necessary for legal services or practice operation.<\/li>\n
                              • Examples: Barristers, experts, translators, cost draftsmen, process servers, secure file storage, auditors, cloud storage providers.<\/li>\n
                              • Data Processor Policy: Providing only necessary information, specifying usage purposes, ensuring privacy protection, data deletion\/rendering.<\/li>\n<\/ul>\n

                                VIII. Data Processing Location<\/strong><\/p>\n

                                  \n
                                • Data Storage and Processing: Within the United Kingdom (UK).<\/li>\n
                                • International Data Sharing: Requires specific consent.<\/li>\n<\/ul>\n

                                  IX. Data Subject Rights (UK GDPR)<\/strong><\/p>\n

                                    \n
                                  1. Right to be informed.<\/li>\n
                                  2. Right of access (data subject access request).<\/li>\n
                                  3. Right to rectification.<\/li>\n
                                  4. Right to erasure (right to be forgotten, not absolute).<\/li>\n
                                  5. Right to restrict processing.<\/q><\/span><\/li>\n
                                  6. Right to data portability.<\/q><\/span><\/li>\n
                                  7. Right to object.<\/q><\/span><\/li>\n
                                  8. Rights related to automated decision making<\/q><\/span> and profiling.<\/li>\n<\/ol>\n
                                      \n
                                    • Information Commissioner’s Office (ICO) link provided for more details.<\/li>\n<\/ul>\n

                                      X. Contact Details<\/strong><\/p>\n

                                        \n
                                      • Contact for information, security, and rights exercise.<\/li>\n
                                      • Data Protection Officer: Miahela Padure.<\/li>\n
                                      • Contact email: enquires@fcos.co.uk<\/li>\n<\/ul>\n

                                        XI. Links to Other Websites<\/strong><\/p>\n

                                          \n
                                        • Disclaimer: No control over external websites, not responsible for their privacy practices.<\/li>\n<\/ul>\n

                                          XII. The Regulator<\/strong><\/p>\n

                                            \n
                                          • Right to lodge a complaint with the Information Commissioner\u2019s Office (ICO).<\/li>\n
                                          • Contact details for ICO provided.<\/li>\n<\/ul>\n

                                            XIII. Changes to This Notice<\/strong><\/p>\n

                                              \n
                                            • Policy on Updating Notice: Changes will be posted on the website and provided directly to clients with ongoing instructions.<\/li>\n
                                            • Continued instructions signify agreement to changes.<\/li>\n
                                            • Version Information: Cookiebot 09.04.2024 \/ version 1.<\/li>\n<\/ul>\n<\/div><\/div><\/div><\/div><\/div>","protected":false},"excerpt":{"rendered":"","protected":false},"author":3,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-36331","page","type-page","status-publish","hentry"],"yoast_head":"\nData & Privacy Note - FCOS<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/fcos.co.uk\/ro\/data-privacy-note\/\" \/>\n<meta property=\"og:locale\" content=\"ro_RO\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Data & Privacy Note - FCOS\" \/>\n<meta property=\"og:url\" content=\"https:\/\/fcos.co.uk\/ro\/data-privacy-note\/\" \/>\n<meta property=\"og:site_name\" content=\"FCOS\" \/>\n<meta property=\"article:modified_time\" content=\"2025-03-04T12:49:22+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Timp estimat pentru citire\" \/>\n\t<meta name=\"twitter:data1\" content=\"9 minute\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/fcos.co.uk\\\/data-privacy-note\\\/\",\"url\":\"https:\\\/\\\/fcos.co.uk\\\/data-privacy-note\\\/\",\"name\":\"Data & Privacy Note - 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